VicFleet Services Coordinator

About Us
The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

The VicFleet Branch
VicFleet is a business unit within the Business Operations Services division and provides whole of Victorian Government services to departments and agencies including: vehicle leasing; insurance; vehicle registration; fleet management; short term vehicle hire; and vehicle disposal. 

VicFleet is undergoing significant change which brings opportunity for innovation, progressive thinking, breaking with convention, challenging the status quo, and improving the world around us.

About the role
The Victorian Government is taking action to transition to net zero emissions by 2045, and this includes a suite of initiatives to facilitate fleet decarbonisation and optimisation in support of a centralised fleet management model which will underpin the transition of the government fleet to zero emissions vehicles (ZEVs).

This position presents an exciting opportunity to support the effective management and optimisation of the government motor vehicle fleet, and contribute to an increase in the uptake of ZEVs in the government fleet to achieve the Government agenda to move towards zero emissions. This position contributes towards a safe, efficient and compliant fleet operations; evidence-based fleet planning and utilisation; fleet optimisation and demand management, improved environmental performance and a more centralised fleet management approach in the government fleet. 

The VicFleet Services Coordinator works extensively with internal stakeholders, external departments and agencies, procurement and vendors to improve fleet visibility around vehicle usage, replacement and zero emission vehicle transition planning.

Experience in the Government sector would be highly regarded, however not essential.

Key Accountabilities  

• Coordinate fleet optimisation initiatives to support a more centralised fleet model - Support the optimisation of VicFleet operational processes by identifying practical opportunities to streamline and improve day-to-day service operations. Contribute to the implementation of consistent, centralised and efficient workflows between VicFleet, and departments and agencies, with a focus on improving fleet utilisation and operational performance in line with fleet policy and reform objectives.
• Collaborate with government agencies to deliver ZEV transition initiatives – Work collaboratively with internal VicFleet team members and external stakeholders to support the effective and consistent delivery of fleet optimisation and ZEV transition initiatives. Provide operational guidance, support issue identification and resolution, and assist staff, departments and agencies to apply VicFleet processes effectively. Strong collaboration supports service reliability and continuous improvement.
• Coordinate the rollout, integration and effective use of fleet optimisation tools – Support departments and agencies to integrate and practically apply fleet optimisation tools, including telematics and fleet management systems, to achieve improved operational, safety, utilisation and sustainability outcomes. Support departments and agencies to translate data insights into practical guidance to inform decision-making, vehicle selection, performance monitoring and the transition to zero emission vehicles.
• Prepare documentation including presentations, newsletters and reports for effective communication to senior internal and external stakeholders.
• Support the Business Operations Services branch and VicFleet business unit as required.

Mandatory requirements

• Experience supporting process improvement or operational optimisation activities, including implementing new procedures or supporting organisational change. 
• Tertiary qualifications in a related discipline and/or significant experience in a similar role will be highly regarded. 

This is an ongoing role. The position is only open to applicants with relevant rights to work in Australia. 

For more information and the key selection criteria, please see the Position Description.

How to apply:
Apply before the advertised closing date 11:59pm on Sunday, 18 October 2026. All applications should include: 

• a resume; and  
• a cover letter which addresses the key selection criteria (within three pages).

Other relevant information:
To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing role is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.  Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.  

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.   

DGS actively promotes diversity, inclusion and an equal opportunity workplace. All roles at DGS can be worked flexibly, however it may differ from role to role.