Title:  Statutory Planning Officer

About us

We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians. 

Together with our portfolio agencies, we are responsible for planning, building, operating and maintaining Victoria’s transport, planning and land services for use by all. 

We foster a safe, inclusive and constructive place to work. 

Transport Services delivers safe, reliable and accessible transport infrastructure and services to keep Victoria moving, connecting people to what matters most in their lives

About the Role

This is a Fixed Term Position until 31 December 2025

The focus of the role is to coordinate the workflow of the Statutory Planning Referral team and respond to low-risk planning applications (Triage applications). You will be working mainly with the Statutory Referral team in the Barwon South West Grampians Region.  This role is also responsible for analysis/ interpretation and presentation of the statutory planning team’s incoming and outgoing data. This role requires excellent oversight of the priorities of the Team and an ability to manage strong and competing demands for time and attention.  The role requires a self-managing organiser with the ability to provide support to the team, as well as Management.

Position Accountabilities

• Provide administrative support and assistance to Statutory Planners within the Barwon South West Grampians team, specifically administering the regions generic email inbox. 
• Monitoring and reporting of incoming applications/enquiries etc and preparation of decision outputs of the Barwon South West Grampians Statutory Planning team 
• Assist the team in managing, assessing and responding to Property Enquiries as well as the Works Within the Road Reserve/Consent duties.
• Assist the Team Leader(s) with Statutory Planning team’s internal process and procedural improvements with a culture of Continuous Improvement.
• Informing internal and external stakeholders on the Statutory planning process under the Head, Transport for Victoria. 

PD Please click here: PD Statutory Planning Officer

Key Selection Criteria
To be successful You demonstrate the ability to apply systems thinking to understand how your work connects with broader processes, people, and structures, using these concepts to address complex issues within your area. You take responsibility for outcomes, ensuring your work aligns with organisational objectives while maintaining a strong commitment to quality and timeliness. Collaborative by nature, you share information, acknowledge contributions, and support others to achieve team goals. With a focus on innovation and continuous improvement, you contribute ideas to enhance efficiency and effectiveness, even under pressure. You also apply statutory planning principles by assessing development proposals against established rules and regulations to ensure compliance with existing planning provisions.

Qualifications & Experience

• Business Administration Qualifications and/or relevant lodgements and allocations of Referral applications and statutory planning related documentations within Local and/or State government agencies (mandatory).
• Ability to respond to low-risk applications (triage applications) within the Statutory Planning referral team with minimal supervision and competing timelines (desirable).
• Ability in the preparation of weekly and monthly reports capturing incoming applications/enquiries and outgoing referral decision using MS Office, TRS, Spidre and VicMap (desirable).

Other information

Driver’s License

Travel between offices may be required and overnight stays may be required.

Culture Value

We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.

As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.

What we offer

Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians.

For further details please refer to Careers at the Department of Transport and Planning.

Pre-employment checks and employment conditions

All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Non-VPS applicants will be subject to a probation period of six months.

How to Apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.

If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.

Applications close at 09.00am on Wednesday, 24 Sept 2025.

Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.

For further information about the role, please contact, Greg Hayes - Team Leader Statutory Planning Barwon South West Grampians at Greg.hayes@transport.vic.gov.au or 0407 928 054.

Important Information:

If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.