Title:  Administrative Coordinator

About VHBA  

The Victorian Health Building Authority (VHBA) is responsible for the rollout of the Victorian Government's multi-billion-dollar health capital projects. We're delivering world-class health facilities across Victoria including new public hospitals and emergency care, community health services, ambulance branches, residential aged care and mental health facilities. VHBA also provides technical support across engineering, property, asset management and environmental sustainability disciplines. 

The Opportunity

The Administrative Coordinator will be a member of a small team within the Office of the Chief Executive Officer, providing support for essential business functions and divisional priorities. This team works collaboratively across a range of areas, including administration, executive and ministerial coordination, communications, events, and Cabinet and Parliamentary processes. This position will involve administrative, project, and executive support to ensure the smooth functioning of the branch and broader division. You will also have the opportunity to support all stages of divisional projects, including report preparation, workflow management, and assistance with contract admin.

Key aspects of the role include:

• Support the provision of advice to stakeholders and contribute to the preparation and presentation of reports, briefs, and submissions on a variety of issues.
• Manage and improve office processes and maintain systems for records, finance, and ministerial correspondence.
• Support the research, analysis, implementation, and delivery of projects ensuring they meet desired outcomes, timelines, budgets, and departmental objectives, while contributing to their ongoing monitoring and review!

We are looking for: 

• Ability to maintain strict confidentiality when dealing with sensitive organisational, personnel, or strategic information, using sound judgment and discretion in line with privacy and governance requirements.
• Pays close attention to detail, identifies information gaps, recognises logical patterns, and highlights practical aspects of plans and activities.
• Experience in infrastructure projects and managing administrative functions will be highly desired.

To learn more about the opportunity and view the full requirements please download a copy of the Position Description HERE.  

Interested in working with VHBA? 

Please click the “Apply” button to submit a copy of your resume and a cover letter expressing your interest and suitability for the role.

We don’t want you to miss out! Please only apply for this position via the “Apply” button as emailed applications will not be considered. 

Applications close 11.59pm on Wednesday 27th of August 2025.

If you require any adjustment to the recruitment and selection process or need an alternative format to any of the application material, please contact  TalentPeopleandCapability.vhba@vida.vic.gov.au

Further information:

Want to know more about VHBA? Check out our website and LinkedIn. 

VHBA is an equal opportunity employer, committed to fostering a values-led, diverse and inclusive workplace. We believe our teams should represent the diversity of our communities in which we work, and we actively embrace and celebrate people from all walks of life. 

All prospective employees undergo a National Criminal Records Check. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks, qualification checks and role related clearances.