Title:  Coordinator, Office of the CEO

About VIDA Health 

VIDA Health (Victorian Health Building Authority) is responsible for the rollout of the Victorian Government's multi-billion-dollar health capital projects. We're delivering world-class health facilities across Victoria including new public hospitals and emergency care, community health services, ambulance branches, residential aged care and mental health facilities. VIDA Health also provides technical support across engineering, property, asset management and environmental sustainability disciplines. 

The Opportunity

Are you energised by working in a small team in a fast-paced environment where you support leaders in large divisions to focus on the things that matter? Do you look at systems and processes and think I can make that more user-friendly and efficient? Do you want to make a difference to Victorians by supporting the planning and delivery of the state’s largest health infrastructure projects? We are looking for a Coordinator to join our team the, Office of the CEO division to provide administrative support where you’ll proactively identify and solve challenges that impact the division while maintaining systems to track progress, share information, and enhance collaboration for your team.

Key aspects of the role include:

• Under limited supervision, prepare written material, proof-read and edit presentations, reports, briefs and correspondence, ensuring materials are high quality and fit for purpose.
• Support divisional staff by providing advice and guidance on organisational and internal IT systems.
• Provide secretariat and governance support to committees, working groups and meetings, including tracking actions and ensuring their completion.

We are looking for:

• Proven experience providing high-level executive support to a senior executive, including proactive diary and meeting coordination, prioritising and triaging competing requests, preparing and quality-assuring correspondence and briefing materials, and exercising sound judgement and discretion when handling sensitive and confidential matters.
• Strong interpersonal and written communication skills, with the ability to engage effectively with diverse internal and external stakeholders.
• Demonstrates strong problem‑solving skills by interpreting existing guidelines, analysing available information, consulting where appropriate, and identifying additional information needed to make informed decisions.

To learn more about the opportunity and view the full requirements please download a copy of the Position Description HERE.

Interested in working with VIDA Health?

Please click the “Apply” button to submit a copy of your resume and a cover letter expressing your interest and suitability for the role.

We don’t want you to miss out! Please only apply for this position via the “Apply” button as emailed applications will not be considered. If you are experiencing technical difficulties with your application please contact us.

Applications close 11.59pm on Sunday 24th of May 2026.

If you require any adjustment to the recruitment and selection process or need an alternative format to any of the application material, please contact TalentPeopleandCapability.vhba@vida.vic.gov.au  

Further information

Want to know more about VIDA Health? Check out our website and LinkedIn.   

VIDA Health is an equal opportunity employer, committed to fostering a values-led, diverse and inclusive workplace. We believe our teams should represent the diversity of our communities in which we work, and we actively embrace and celebrate people from all walks of life. 

All prospective employees undergo a National Criminal Records Check. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks, qualification checks and role related clearances.