Title:  Coordinator Special Events

About Us 

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace. 

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.   

About the role 

The position is a full-time, fixed-term appointment until  24 August 2027.

The Coordinator Special Events supports the successful delivery of major, special and community events across Victoria by coordinating transport planning, stakeholder engagement and operational readiness. The role works with transport operators, event organisers, venues, councils and government agencies to manage demand, assess impacts and support safe, efficient access to events.

Key responsibilities include coordinating event transport requirements, ensuring legislative and contractual obligations are met, managing safety, security and crowd risks, and maintaining accurate event information through the Special Events Management System (SEMS). The role also provides expert advice and builds strong stakeholder partnerships to deliver reliable, high-quality transport outcomes.

What we’re looking for 

You’re someone who: 

• Builds strong stakeholder relationships, responds to needs and keeps people informed, following through to resolve issues promptly.
• Coordinates projects and activities effectively, monitoring progress, guiding others and taking corrective action to deliver agreed outcomes.
• Uses sound judgement and critical thinking to assess issues, seek information and develop practical solutions.
• Works collaboratively across teams, sharing information, supporting colleagues and contributing to a positive team environment.
• Communicates with empathy and flexibility, understanding different perspectives and tailoring communication to suit the audience.

Click here to access the Position Description. 

Qualifications and experience 

You’ll bring: 

• Qualification or experience in project management (desirable)
• Victorian Drivers Licence

Pre-employment checks and employment conditions  

Relevant pre-employment screening and reference checks will be required. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.  

How to apply 

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application. 

Applications close at 11.59pm on Tuesday, 13 October 2026.

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role( maximum  2 Pages).  All applications must be submitted via the online portal, we’re unable to accept email or manual submissions. 

For further information about the role, please contact Meg Kleinig, Associate Director Special Events via email meg.kleinig@transport.vic.gov.au.

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

Important information

If you require any adjustments to fully participate in the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us. We're here to support you.