Title:  Document Control Manager

About us

We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians.  

Together with our portfolio agencies, we are responsible for planning, building, operating and maintaining Victoria’s transport, planning and land services for use by all.  

We foster a safe, inclusive and constructive place to work.

About the group

Investment and Technology leads and manages the investment lifecycle; drives commercial advice & negotiations to facilitate reform; and enables core delivery through Finance, Procurement & Enterprise Technology.

About the role

This is a Full TIME FIXED TERM position until 30/06/2026

This role is the functional lead for Document Control within the VTDE program. You will be responsible for providing leadership to the Document Controllers 
and driving effective information exchange between the Contractor and other third-parties utilising the Information Exchange System.

We are seeking a dynamic professional with strong capabilities in systems thinking, critical problem-solving, and project delivery, who can navigate complex environments and drive meaningful outcomes. The ideal candidate will demonstrate leadership in innovation and continuous improvement, remain resilient under pressure, and adapt quickly to shifting priorities

To access the Position Description, please click here

Position accountabilities

- Support the VTDE project team in developing and documenting digital engineering processes, standards and requirements for model-based delivery.

- Worked closely with project teams, Operators and DTP to fully understand business needs with the aim of ensuring the best possible digital engineering and information management solutions are effectively utilised by the VTDE program

– Act as a subject matter expert on document management, providing thought leadership and guidance to the VTDE program teams and key stakeholders. Promoted the use of correct document and information management processes and procedures and identified opportunities for improvement within Victorian Transport program,

– Provided guidance and training to staff on digital engineering and information management matters.

– Assist with the ongoing development and improvements of the Victorian Transport Drawing Management System (DMS) and Transport BIM Application.

– Assist with the monitoring and reporting on the effectiveness of the VTDE digital engineering project pilots and implementation, identifying areas for improvement and making recommendations for future enhancements

– Developed and maintained effective relationships with key stakeholders at various levels, both internally and externally, ensuring efficiency of information exchange and that records are appropriately captured.

– Developed document control related material including policies, plans, procedures, manuals and guidelines

Qualifications and experience

– Bachelor’s degree in a related field and/or demonstrated experience in a similar role in Government. (mandatory)
– Proven experience in records management, ideally within an ICT program context. (desirable)

Culture Value

We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.

As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.

What we offer

Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians.

For further details please refer to Careers at the Department of Transport and Planning.

Pre-employment checks and employment conditions

All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Non-VPS applicants will be subject to a probation period of six months.

Pre-employment checks and employment conditions 

All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Non-VPS applicants will be subject to a probation period of six months.

How to apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.

If have any issues, click here for Quick Reference Guide on how to apply.

Applications close at Tuesday, the 29th of July 2025. 

Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.

For further information about the role, please contact Ronnie Oliver, Project Director, Victorian Transport Digital Engineering Transformation via ronnie.oliver@transport.vic.gov.au. 

Important Information:

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