Title: Executive Assistant
About us
We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians.
Together with our portfolio agencies, we are responsible for planning, building, operating and +maintaining Victoria’s transport, planning and land services for use by all.
We foster a safe, inclusive and constructive place to work.
Network Design and Integration delivers transport priorities through the planning, development and maintenance of an integrated pipeline of projects and strategic initiatives that provide safe, efficient and sustainable outcomes to all Victorians.
About the role
*This is a 3 year Fixed Term Position*
Key Selection Criteria
To be successful in this role, the ideal candidate will demonstrate extensive experience in executive support and office management within complex environments, with proven ability to manage sensitive and confidential information while communicating effectively. Strong knowledge of the Victorian public sector, combined with highly developed written and verbal communication skills, advanced computer proficiency, and strong planning and organisational capabilities, are essential to succeed in this role.
To access the Position Description, please click here.
Position accountabilities
The Department of Transport and Planning (DTP) is responsible for shaping a safe, reliable and accessible transport system for all Victorians. We are seeking an experienced Executive Assistant to provide high-level administrative and executive support to the Executive Director, Public Transport Ticketing (PTT), and the wider PTT Executive Team.
In this role, you will manage complex scheduling and logistics, ensuring the smooth coordination of meetings, travel, expenses and business operations. You will be responsible for the preparation, editing and management of correspondence, reports, briefings and presentations, as well as overseeing the timely flow of parliamentary, ministerial and cabinet materials.
As the key point of contact for the Executive Director and PTT Executive Team, you will handle sensitive and confidential information with discretion, ensuring effective communication and information flow across the division. You will also research and investigate issues on behalf of senior leaders, preparing accurate and timely advice to support informed decision making.
This position also provides leadership and direction to support staff, guiding office processes and ensuring consistency in administrative practices across the division. Your role will be central in delivering specialist business administration services, offering advice and assistance to team members while ensuring high standards of service delivery.
To be successful, you will demonstrate strong organisational skills, excellent written and verbal communication, and the ability to manage competing priorities under pressure. A sound understanding of executive support in a complex environment, coupled with discretion, initiative and advanced computer skills, will be essential.
This is a rewarding opportunity to apply your expertise in a high-profile area of transport reform and contribute to delivering outcomes that benefit the Victorian community.
Qualifications and experience
Desirable
• Experience directly supporting senior management or an executive.
• Previous government experience.
Culture Value
We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.
As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.
What we offer
Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians.
For further details please refer to Careers at the Department of Transport and Planning.
Pre-employment checks and employment conditions
All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
Non-VPS applicants will be subject to a probation period of six months.
How to apply
Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.
If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.
Applications close at 11.59pm on Friday, 19th September 2025.
Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.
For further information about the role, please contact Susan Palmer-Cannon – Executive Director, Public Transport Ticketing via Susan.palmer-cannon@transport.vic.gov.au.
Important Information:
– If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.
