Title: Executive Assistant
Salary: VPS 5 $113,022 - $136,747 plus superannuation
About us
We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians.
Together with our portfolio agencies, we are responsible for planning, building, operating and +maintaining Victoria’s transport, planning and land services for use by all.
We foster a safe, inclusive and constructive place to work.
Transport Services delivers safe, reliable and accessible transport infrastructure and services to keep Victoria moving, connecting people to what matters most in their lives.
About the role
The Executive Assistant is responsible for the coordination, monitoring, reporting and information management for the office of the Executive Director Network Operations. The role ensures that timely, accurate, consistent and appropriate information is provided to various stakeholders and governments authorities. The role is required to manage the associated risks, meet strict timelines and work with key staff to continually improve business practices, to respond to the issues confronting DTP Executives and Relevant Ministers. The Executive Assistant is responsible for the effective and accurate flow of information to and from the Executive team and ensuring effective utilisation of the their time through strong diary management.
Key Selection Criteria
The role requires strong critical thinking and problem-solving skills, including the ability to interpret guidelines, analyse information and make informed decisions in ambiguous situations. It also demands the ability to influence and collaborate across diverse stakeholders, navigate organisational and political contexts, and support knowledge management, business continuity and inclusive practices. Resilience, effective communication and the ability to foster teamwork and information sharing are essential to achieving outcomes.
To access the Position Description, please click here.
Position accountabilities
DTP is seeking a skilled professional to support the Network Operations portfolio and Executive Office. The position provides high-level executive and administrative support, including diary and travel management, meeting coordination and preparation of papers. The role requires an understanding of how Network Operations connects to the broader organisation and policy environment.
Success in this position relies on strong stakeholder engagement and communication skills to build trusted relationships across internal business areas, Ministerial offices and senior executives. Candidates will demonstrate sound judgement, the ability to manage competing priorities and a proactive approach to anticipating needs and resolving issues within government policy and a complex operating environment.
This role offers an opportunity to contribute to critical work that shapes Victoria’s transport network and delivers public value through effective coordination, communication and executive support.
Qualifications and experience
• Business Administration Qualifications and/or relevant proven experience (desirable)
• An appropriate qualification or significant work experience in a related field (desirable)
• Experience working in Government related agencies (desirable)
Culture Value
We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.
As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.
What we offer
Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians.
For further details please refer to Careers at the Department of Transport and Planning.
Pre-employment checks and employment conditions
All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
Non-VPS applicants will be subject to a probation period of six months.
How to apply
Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.
If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.
Applications close at 11.59pm on Thursday, 12th February 2026.
Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.
For further information about the role, please contact Rachel Magilton – Senior Advisor, Network Operations via Rachel.Magilton@roads.vic.gov.au.
Important Information:
· If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.
