Title:  Executive Assistant

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace. 

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work. 

 

The Executive Assistant provides high-level diary, secretarial and administrative support to the Head of Spatial Planning. The role coordinates information flow, monitors priorities, and ensures timely, accurate reporting and documentation. It delivers a comprehensive range of specialist administrative support services, including budget and financial reporting, information management, standardising business processes and meeting OH&S requirements. The role ensures timely, accurate, consistent and appropriate information is provided to various stakeholders and governments authorities.

 

You are someone who enjoys using critical thinking and problem-solving skills to interpret guidelines, analyse information, and make informed decisions, seeking additional insights where needed. You apply data literacy to understand data sources and structures, generate meaningful analysis, and use advanced Excel tools to support decision-making. You communicate with impact by delivering clear, logical and audience-focused messages. You thrive in collaborative environments, building supportive team relationships, sharing information across teams, and supporting others through challenges.

 

Click here to access the Position Description. 

 

You’ll bring an appropriate tertiary qualification or extensive administration, executive support, business management expertise in public sector management.

 

Relevant pre-employment screening and reference checks will be required. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

 

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application. 

Applications close at 11.59pm on Sunday, 15th March 2026.  

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions. 

For further information about the role, please contact Fiona Henningsen, Senior Advisor at fiona.henningsen@transport.vic.gov.au  

 

Important Information 

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