Title:  Executive Assistant

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace. 

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work. 

About the Role

Job Location: 1 Spring Street, Melbourne

This position provides high level executive support to the Deputy Secretary, Network Design and Integration. The position requires the incumbent to demonstrate high level interpersonal and stakeholder management skills, including the capacity to liaise with a wide range of internal and external stakeholders on behalf of the Deputy Secretary, including the Ministers Offices and the broader transport portfolio agencies.

The Executive Assistant is supports the coordination, monitoring, reporting and information management for the Deputy Secretary’s Office.

The role ensures that timely, accurate, consistent and appropriate information is provided to various stakeholders and government authorities.

The role is required to manage the associated risks, meet strict timelines and work with key staff to continually improve business practices, to respond to issues as they arise related to the Department of Transport and Planning, Network Design and Integration Executives and Minister Offices. 

The Executive Assistant is responsible for the effective and accurate flow of information to and from the Deputy Secretary’s Office and ensuring effective utilisation of the Deputy Secretary’s time through strong diary management. This role requires an excellent, innovative, self-managing organiser with the ability to work closely with colleagues and handle a busy dynamic work environment.

What we’re looking for (Selection Criteria) 

You’re someone who: 

• Enjoys working in a fast-paced, complex environment and supporting senior leaders to stay organised and effective.
• Can communicate clearly and build strong relationships with stakeholders at all levels, handling sensitive matters with discretion.
• Has strong organisational skills, works independently, and uses initiative to solve problems and manage competing priorities.
• Can manage issues, and prepare clear reports and presentations.
• Has the ability to provide sound advice, respond to risks, stay calm under pressure, adapt to change, and work collaboratively using digital tools.

Click here to access the Position Description.

Qualifications and experience 

You’ll bring: 

• Extensive knowledge and established track record in the application of parliamentary and government processes. (Mandatory)
• Advanced level competency in Microsoft Word, Excel, PowerPoint and Outlook. (Mandatory)

Pre-employment checks and employment conditions  

Relevant pre-employment screening and reference checks will be required. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

How to apply 

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.

If have any issues, click here for Quick Reference Guide on how to apply.

Applications close at 11.59pm on Thursday 21st of May 2026.  

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.  

For further information about the role, please contact Michael Geary - Principal Advisor via Michael.geary@transport.vic.gov.au

Redeployees  
If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy 

Important Information 

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