Title:  Executive Assistant

About Us 

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace. 

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work. 
  

About the role 

Provides high-level confidential executive support to the Deputy Secretary, People, Legal and Governance, within a fast-paced and complex environment. The role involves managing complex diaries, coordinating information flow, reporting, communications, travel and financial administration, while liaising with government, Ministerial Offices and transport agencies. It requires strong organisational, interpersonal and strategic planning skills to manage sensitive matters, support stakeholder engagement, ensure timely and accurate communication, coordinate departmental priorities and contribute to continuous business improvement and effective office operations.

What we’re looking for 

You’re someone who: 

• Extensive experience providing high-level executive and office support in complex environments
• Strong understanding of organisational priorities, challenges and stakeholder expectations
• Excellent communication and interpersonal skills, with the ability to handle sensitive and confidential matters professionally
• Highly organised, proactive and able to manage multiple tasks independently
• Strong problem-solving skills with the ability to identify practical solutions
• Experience managing projects, conducting research and preparing reports, presentations and correspondence
• Ability to provide reliable advice, identify emerging issues and manage risks effectively

Click here to access the Position Description. 

Qualifications and experience 

You’ll bring: 

• Extensive knowledge and proven experience applying parliamentary and government processes
• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook

Pre-employment checks and employment conditions  

Relevant pre-employment screening and reference checks will be required. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

How to apply 

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application. 

Applications close at 11.59pm on Monday 25 May 2026.  

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions. 

For further information about the role, please contact Jade Formosa, Business Services Manager at jade.formosa@transport.vic.gov.au.

Redeployees
If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

Important Information 

If you require any adjustments to fully participate in the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us. We're here to support you. #LN-DNI