Title:  Executive Director, Ministerial Services

About Us 

The Department of Transport and Planning oversees key planning, transport and land use policy decisions across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria. 

We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians. Together with our portfolio agencies, we are responsible for planning, building, operating and maintaining Victoria’s transport, planning and land services for use by all. We foster a safe, inclusive and constructive place to work.

About the Group

People, Legal and Governance provides business enabling people, legal and corporate services functions, to drive a high-performance culture; timely and accessible legal advice and services; and to support integrated operations and portfolio wide programs. 

About this position

The Executive Director, Ministerial provides strategic leadership and authoritative stewardship of the department’s ministerial, parliamentary and cabinet functions. The role ensures effective systems, processes and capabilities are in place to meet cabinet, parliamentary and public accountability obligations, and to deliver timely, high-quality and trusted advice to Ministers, the Secretary and senior executives.

The role leads a coordinated and proactive approach to ministerial services, cabinet and committee processes, parliamentary services, briefings and correspondence, PAEC preparation, and GIC and statutory appointments. It also leads high-performing teams and contributes to cohesive executive leadership across the People, Legal and Governance Group. The role promotes accountability, service excellence and continuous improvement, while building departmental capability to anticipate and respond to government priorities and parliamentary expectations.

The Executive Director works closely with Ministers’ Offices to ensure confidence in the quality, timeliness and coordination of departmental advice and services. The role sets clear expectations, resolves issues, and fosters constructive professional relationships across ministerial and departmental interfaces.

Position Outcomes

• Lead the delivery of high quality and efficient cabinet, ministerial and parliamentary services
• Lead the implementation of continuous improvement initiatives to drive strategy, process, performance, stakeholder engagement and team culture;
• Lead engagement within the Division and with departmental senior leadership to lead strategic planning initiatives and delivery of departmental and ministerial priorities;
• Lead the department through election and caretaker periods by ensuring whole of department readiness, consistent application of caretaker conventions, continuity of core services, and clear guidance to executives and staff at times of heightened scrutiny.

To provide greater insight into the role the position description can be found here   

Qualifications and role specific requirements 

• Demonstrated executive level experience in the Victorian Public Service, in roles involving ministerial, parliamentary, cabinet, government and legislative processes.
• Demonstrated record of developing constructive relationships with senior internal and external stakeholders, particularly with Ministers and Ministers’ Offices.
• Demonstrated experience leading the provision of high quality, authoritative, strategic and operational advice to Ministers, the Secretary and senior executives.
• Extensive leadership and management experience including the management of staff through complex and challenging environments.
• Demonstrated experience managing the development and management of workforce, budgets, finances, and expenditure.
• Demonstrated ability to effectively identify and assess emerging issues, consider options, and devise effective action plans and innovative solutions to complex challenges.
• A degree in a suitable discipline, such as business, public policy or administration, law, economics, social science or other relevant area is desirable, but not mandatory

Pre-employment checks and employment conditions  

All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

Non-VPS applicants will be subject to a probation period of six months. 

How to apply 

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application. 
If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions. 

Applications close at 11.59pm on Friday 9th January