Title: Governance & Reporting Co-ordinator
About us
We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians.
Together with our portfolio agencies, we are responsible for planning, building, operating and +maintaining Victoria’s transport, planning and land services for use by all.
We foster a safe, inclusive and constructive place to work.
Transport Services delivers safe, reliable and accessible transport infrastructure and services to keep Victoria moving, connecting people to what matters most in their lives.
About the role
The Governance and Reporting Coordinator will be key to well-functioning governance for the Registration & Licencing Management division to ensure there are defined paths for matters related service and project delivery, data protection, commercial arrangements, resource prioritisation and assurance activities can be considered and escalated to the appropriate governance forum.
The role will involve the high-quality preparation and coordination of governance materials and all supporting activities such as maintaining records of meetings, agendas and the taking and distribution of minutes.
Key Selection Criteria
The role requires a proactive professional with strong governance awareness, capable of identifying and addressing emerging issues effectively. It demands demonstrated ability in critical thinking, problem solving, and applying systems thinking to understand organisational impacts. Success in the role also relies on influencing and collaborating with others, driving continuous improvement, and adapting quickly to shifting priorities and circumstances.
To access the Position Description, please click here.
Position accountabilities
The Department of Transport and Planning is seeking a Governance & Reporting Coordinator to support the effective operation of governance and reporting functions across the organisation. In this role, you will coordinate joint governance forums with the VicRoads Joint Venture and internal Registration & Licensing Management forums, ensuring issues are identified and resolved through consultation and negotiation with senior stakeholders.
You will assist executive and VPS staff in the preparation of briefings, reports, and governance materials, maintaining accurate records of meetings, agendas, and minutes. The role also involves coordinating communications and reporting across the division and the broader department, providing clear, credible advice that reflects a detailed understanding of the VicRoads Joint Venture and DTP’s role in its management.
The ideal candidate will demonstrate strong skills in stakeholder engagement, consultation, and negotiation, with the ability to manage complex issues and deliver accurate, high-quality governance documentation. This is an opportunity to contribute to the effective oversight and administration of critical transport initiatives, while supporting senior leaders in achieving strategic outcomes.
Qualifications and experience
Strong technical skills across Microsoft SharePoint and enterprise tools is desirable, as is governance experience within the public and/or private sector.
Culture Value
We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.
As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.
What we offer
Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians.
For further details please refer to Careers at the Department of Transport and Planning.
Pre-employment checks and employment conditions
All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
Non-VPS applicants will be subject to a probation period of six months.
How to apply
Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.
If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.
Applications close at 11.59pm on Wednesday, 26th November 2025.
Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.
For further information about the role, please contact Gavin Dixon, Senior Manager - Strategy, Governance & Stakeholder Engagement via Gavin.dixon@transport.vic.gov.au.
Important Information:
· If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.
