Title:  Group Engagement Coordinator

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace. 

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work. 

About the role

The Group Engagement Coordinator is responsible for planning, facilitating, and supporting activities that strengthen collaboration, communication, and engagement across teams or stakeholder groups. The role focuses on creating a positive and well-connected environment through effective coordination of engagement initiatives, proactive stakeholder support, and strong administrative capability, including diary and scheduling support. From time to time the role will lead projects or programs of work on behalf of the Deputy Secretary which are generally specialised and cross business or organisational projects.

What we’re looking for 

You’re someone who:

• enjoys building and maintaining effective stakeholder relationships to achieve positive and collaborative outcomes.
• can apply systems thinking to analyse complex issues and understand broader organisational impacts.
• demonstrates strong critical thinking and problem-solving skills, using sound judgement in complex situations.
• can coordinate and deliver projects, monitor progress, and take corrective action when required.
• enjoys working collaboratively in a high-performing team environment and communicating effectively with a range of stakeholders.

Click here to access the Position Description.

Qualifications and experience

Mandatory

• Demonstrated experience in coordination, stakeholder engagement, events, or executive support in a complex environment.
• Proficiency with Microsoft 365 (Outlook calendar management, Teams meetings/webinars, SharePoint pages/libraries).
• Strong written communication and attention to detail.

Desirable 

• Understanding of policy issues and reform in the context of Victoria’s land-use planning system. 

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will be required.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

How to apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.

Applications close at 11.59pm on Tuesday, 26 May 2026.

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.

For further information about the role, please contact Lorraine M Bagnato, Business Services Manager, Email: lorraine.x.bagnato@transport.vic.gov.au 

Redeployees  
If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy 

Important Information

If you require any adjustments to fully participate in the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us. We're here to support you.