Title:  Manager, Project Governance

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

About the Portfolio Management Office (PMO)

The Portfolio Management Office (PMO) is a branch within the Budget Strategy & Portfolio Assurance (BS&PA) Division at the Department of Transport and Planning (DTP). The BS&PA is tasked with delivering an integrated approach to managing the Department’s investment lifecycle.

The PMO delivers strategic oversight of the Department’s State Budget submission, enabling the effective prioritisation of investments in Victoria’s transport network. Following funding allocation, the PMO provides portfolio assurance, governance and investment management of the DTP Project Portfolios.

The PMO delivers these functions through close collaboration across the Department and active engagement with central agencies and Ministerial Offices.

We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

About the Role

This is a Fixed Term, full time position until 30 September 2026.

The Manager, Project Governance sits within the Project Governance and Assurance team of the PMO and is responsible for the efficient and effective administration of the Department’s Investment Lifecycle Framework (ILF).

The ILF is aligned with the Victorian Government’s Investment Lifecycle Guidelines. The ILF lays out the key phases of an investment (i.e., project) from design through to benefit realisation.  This also includes supporting guidelines and processes that underpin the ILF that outline the project management documentation and approval pathways that are required at each phase.

The Manager is responsible for ensuring the team delivers highly effective and efficient Secretariat functions to multiple Committees, is a trusted advisor on project governance including quality and completeness of project management documentation and governance pathways. The Manager is also responsible for ensuring that the team represent the interests of the Chair(s) and Committee Members to enable effective and informed decision within a timely manner. 

To access the Position Description, please click here

Position Outcomes / Accountabilities

The role involves leading and enhancing project governance frameworks, delivering highly effective and efficient secretariat functions, and providing high-quality, timely advice to ensure effective project and program delivery across the Investment Lifecycle. It also includes strong people leadership and a commitment to continuous improvement, driving change and supporting team capability and portfolio outcomes in collaboration with PMO and broader teams.

Key Selection Criteria –

KNOWLEDGE AND SKILLS

• Stakeholder Management (Leading) – identifies and manages a range of complex and often competing needs; Facilitates innovative solutions to resolve stakeholder issues.
• Project and Program Governance (Accomplished) – analysis, recommends and implements changes to Frameworks and/processes to ensure they are fit for purpose (including the ILF, reporting, performance and change management). Work in partnership with the PMO to ensure a one-team view from the perspective of key stakeholders, driving efficient and effective compliance with Frameworks with improved outcomes for the delivery of projects. 
• Managing People (Accomplished) – holds self and team accountable to public sector values and agreed performance standards; Supports achievement of outcomes by anticipating and resolving issues; Establishes and implement actions to increase level of people engagement; Creates opportunities for recognising performance.
• Innovation and Continuous Improvement (Applied) – drives a culture of quality by design where quality practices are embedded in the service and solution delivery process; Shares expertise and relevant information to support continuous improvement and innovation; Establishes metrics that evaluate quality and effectiveness of work delivered; Models and encourages new and different approaches, ways of working and solutions that will deliver outcomes beyond client or stakeholder expectations.
• Critical Thinking and Problem Solving (Accomplished) – considers wider business context within business unit when considering options to resolve issues. Identifies recurring problems and prevents future recurrence by integrating solutions into work process. Delivers tangible business outcomes because of critically evaluating problems from multiple perspectives and delivering effective solutions.

In addition to the above, the successful candidate must demonstrate leadership by embracing new strategies to achieve better outcomes, foster a strong sense of purpose aligned with organisational goals, and cultivate a collaborative culture that breaks down silos and promotes shared success.

Qualifications and Experience

Mandatory

• Demonstrable experience in portfolio/project/program governance and/or delivery.

Desirable

• A relevant tertiary degree would be well regarded.
• Experience in project, program and process delivery.
• Experience navigating State Government processes and Committees.

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

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Applications close 11.59pm on Tuesday, 27th of May 2025. 

All Applications should include a resume and a cover letter. For further information about the role please contact Sarah Wicking, Associate Director, Project Governance & Assurance via 0436 804 505 or sarah.wicking@transport.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process. If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.