Title:  Paralegal, Public Law

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

DTP Legal provides legal, legislative, commercial, information access and policy advice and support to the Secretary and Department in the achievement of the transport system vision, objectives and decision-making principles. DTP Legal has three branches: Public Law & Information Access, Operations & Commercial and Legislation.  This role is within the Public Law & Information Access branch. 

Public Law & Information Access covers a diverse range of legal areas including administrative law, general litigation, personal injury, property damage, coronial inquiries, human rights, privacy and data sharing, freedom of information, intergovernmental matters and First Peoples legal issues.  

About the Role

This is an ongoing role

The Paralegal is responsible for providing and supporting a range of paralegal and administrative duties, and project management support to the Director Legal, Public Law and the Public Law team.  We particularly encourage recent law graduates and students who have completed a minimum of three years of law school to apply. 

You must show initiative and attention to detail, be willing to learn and work collaboratively with colleagues in Public Law & Information Access Branch and the broader DTP Legal group, and have excellent research and computer literacy skills, particularly in Microsoft Office. 

To access the Position Description, please click here.

Position Outcomes / Accountabilities

• Undertake research and analysis on a range of legal issues to support the members and the objectives of the team.
• Prepare and process correspondence and legal documentation under supervision to support the delivery of legal services.
• Manage a range of administrative tasks for the Public Law & Information Access Branch team including intake and work allocation, data entry, reporting, induction, completion of forms, payment of invoices and obtaining signatures.  
• Support process improvements and best practices in relation to legal matter management, file management, workflow management, and records management.
• Exercise professional judgement in prioritising incoming issues, redirecting or addressing urgent matters, and facilitating follow-up actions.  
• Establish and maintain working relationships with key stakeholders including internal clients, legal firms, the Victorian Bar and Courts and Tribunals to progress legal matters.  
• Work collaboratively with colleagues across DTP Legal and key internal clients.
• In line with Section 31A of the Public Administration Act 2004 (Vic) other duties may be assigned consistent with employment classification, skills, and capabilities.

Key Selection Criteria

The ideal candidate will bring strong legal research and drafting skills, providing high-quality support for legal proceedings and services through thorough analysis and precise documentation. They will apply critical thinking to assess data, stakeholder perspectives, and potential solutions before making well-informed recommendations. Skilled in stakeholder management, they engage relevant parties, manage expectations, and maintain productive relationships throughout the decision-making process. With strong written and verbal communication skills, the candidate will effectively convey complex ideas across a range of formats to ensure clarity and impact. They will also demonstrate strong project delivery capability, planning and executing work activities with attention to detail, meeting deadlines and maintaining high standards. Their ability to balance multiple tasks while ensuring accuracy and timeliness will be key to achieving successful outcomes in a fast-paced legal and policy environment. This combination of technical and interpersonal strengths positions them to make a meaningful contribution to the organisation.

Personal Attributes

The ideal candidate fosters a collaborative culture, actively engaging internal and external stakeholders and removing communication barriers. They demonstrate adaptability by adjusting to changing priorities, embracing new ways of working, and continuously developing their skills to achieve effective, results-driven outcomes in dynamic environments.

Qualifications and Experience

Mandatory

• Experience in using computer applications, including electronic case and records management systems, Microsoft office products and Cloud systems;
• Experience in paralegal or legal administrative support duties.
• Qualification in Law or currently in the process of fulfilling a qualification in Law.

Desirable

•  Exposure to legal work or experience within a legal practice environment where litigation was undertaken.

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

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If have any issues, click here for Quick Reference Guide on how to apply.

Applications close 11.59pm on Friday, 13th June 2025 

Please include a resume and cover letter. All applications must be submitted through the online portal. We’re unable to consider email or manual applications at this time.

For further information about the role please contact Yvonne Agosta – Director Legal, Public Law via Yvonne.Agosta@transport.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process. If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.