Title:  Paraplanner

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

The Planning and Land Services Group in the Department brings together statutory planning, building policy, land, property, and heritage capability to deliver statewide services. The Group administers statutory planning responsibilities including improvements to planning system and provisions, assessing planning scheme amendments and environmental assessments and planning permits.

The Planning and Land Services group also:

• ensures secure and accurate registration services for property, land, and water share transactions;
• provides specialist property services including planning, acquisition and management and disposal of land and building assets; and
• manages the state's planning, building and heritage systems to shape the places and communities of Victoria.

The State Planning Division provides development of planning policy, administration of statutory planning processes relating to planning scheme amendments, planning permit applications, and environmental impact assessments including major infrastructure project assessments and approvals and implementation of planning reform.

We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

About the Role

This is a 12-Month Fixed Term role

The Paraplanner is part of the Energy Assessment team and is responsible for delivering end-to-end administrative services in support of decision-making and statutory processes, including data management and reporting. The Paraplanner will also be responsible for assessment and processing of straightforward applications and associated matters.

This position provides business support to ensure that statutory and reporting responsibilities are completed within required timeframes and to required standards.

To access the Position Description, please click here.

Position Outcomes / Accountabilities

• Process straightforward applications and associated statutory matters with guidance from the Manager, Energy Assessment.
• Prepare and manage data requests to support the team’s reporting requirements.
• Provide accurate and timely support, resolve local operational issues, and provide improvements to business operations within a state government context
• Provide high level administrative and project support to the team including customer service, information management, correspondence, events, financial management, procurement and office operations.
• Coordinate the distribution and tracking of planning matters, ministerial briefings and correspondence.

Key Selection Criteria

The DTP is seeking a motivated professional with strong skills in systems thinking, critical analysis, and problem solving to support effective outcomes. The role requires the ability to use digital tools confidently, understand broader technology trends, and apply structured approaches to resolving issues. You will demonstrate accountability, align your work with organisational goals, and contribute to delivering high-quality policies and services.

Qualifications and Experience

• Relevant experience in an administrative role is preferred.
• An understanding of the Victorian planning system and experience in government would be an advantage.
• Experience in data management and analysis would be an advantage
• Degree or undertaking tertiary education in Planning or related field would be an advantage.

Culture Value 

We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals. 

As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals. 

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Pre-employment checks and employment conditions  

All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

Non-VPS applicants will be subject to a probation period of six months. 

How to Apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application. If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.

Applications close at 11:59 pm on Wednesday 15th of October 2025. 

Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions. 

For further information about the role, please contact Lachlan Forsyth, Director – Energy Assessment via 0408 643 212 or lachlan.forsyth@transport.vic.gov.au

Important Information: 

• If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.