Title:  Procurement Administration Specialist

About Us 

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace. 

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work. 
  

About the role 

This is a Fixed Term Opportunity until 08 of January 2027

Job Location:1 Spring Street, Melbourne

The Procurement Administrative Specialist provides administrative support to contract and procurement activities, including supplier contracts, prequalification registers, and compliance with procurement frameworks. The role liaises with stakeholders, uses systems such as Zycus, Oracle, and DocuSign, and applies analytical skills to ensure timely, accurate, and effective procurement administration and reporting.

The role provides procurement advice to ensure compliance with departmental policies and contributes to developing procurement systems, policies, and procedures. It manages system updates and guidance materials, coordinates ministerial and cabinet briefings, and maintains stakeholder relationships across government and industry, ensuring accurate, timely, and confidential handling of procurement-related activities and enquiries.

What we’re looking for (Selection Criteria) 

You’re someone who: 

• Demonstrates strong customer focus by understanding stakeholder needs, tailoring services, and managing risks to ensure effective service delivery.
• Applies critical thinking and problem-solving skills to identify root causes, consider broader business impacts, and deliver practical, outcome-focused solutions.
• Builds capability in others by providing coaching, feedback, and development opportunities to strengthen team performance.
• Shows resilience by remaining calm under pressure, making clear decisions, and guiding teams through complex or challenging situations.
• Promotes collaboration by fostering knowledge sharing, removing barriers, and working effectively across teams to achieve shared outcomes. 

Click here to access the Position Description. 

Qualifications and experience 

You’ll bring: 

• Demonstrated experience in the use of Zycus, Oracle Cloud or related systems and/or tertiary qualification in a relevant or related field. (Desirable)

Pre-employment checks and employment conditions  

Relevant pre-employment screening and reference checks will be required. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

How to apply 

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application. 

Applications close at 11.59pm on Wednesday 17th of June 2026.

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions. 

For further information about the role, please contact David Stambolziev, Manager Process Systems and Tools via david.stambolziev@transport.vic.gov.au.

Redeployees
If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

Important Information 

If you require any adjustments to fully participate in the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us. We're here to support you.