Title:  Project Officer

About us

We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians.  

Together with our portfolio agencies, we are responsible for planning, building, operating and maintaining Victoria’s transport, planning and land services for use by all.  

We foster a safe, inclusive and constructive place to work.
 
 

About the group

Investment and Technology leads and manages the investment lifecycle; drives commercial advice & negotiations to facilitate reform; and enables core delivery through Finance, Procurement & Enterprise Technology.

Commercial Advisory is a Division within Investment and Technology, and works to plan for, design and lead major commercial transactions and deliver commercial and contract management services delivering innovative and value for money outcomes.

About the role

This is a 3 year fixed term role

The Project Officer will support the Director, Commercial Bus Contracting Reform and Transactions, in delivering high-value and complex projects through effective coordination and administration. This role involves managing project activities, governance calendars, procurement and engagement of advisors, budgeting and reporting, and ensuring smooth communication across stakeholders. The successful candidate will have experience working in multidisciplinary teams, strong stakeholder management skills, and the ability to thrive in a dynamic, fast-paced environment while taking initiative and working independently to achieve project and branch outcomes.

Key Selection Criteria

To be successful in this role, the ideal candidate will demonstrate strong project coordination and stakeholder management skills, with the ability to support complex commercial and contractual projects in a fast-paced environment. Success in this role relies on strong organisational and analytical capabilities, attention to detail, and the confidence to manage competing priorities while maintaining productive relationships across teams and stakeholders. The successful candidate will bring experience in project administration or commercial transactions, sound judgement, and a collaborative, adaptable approach to delivering quality outcomes.

 
To access the Position Description, please click here
 

Position accountabilities

• Assist the Director, Commercial Bus Contracting Reform and Transactions in project administration, project and tasks management, communication and coordination of calendars for various governance forums.
• Assist in procurement and management of advisors, project budgeting and reporting, general transaction management, and coordination of other project matters with an outcome focus.
• Establish and maintain positive working relationships with stakeholders both within and external to the Department of Transport and Planning.
• Assist with the preparation of reports, briefings, advice, presentations and other project related documentation for internal and external stakeholders.
• Effectively managed records (including sensitive and confidential material) to meet corporate document control guidelines, including keeping minutes of meetings. 

Qualifications

Mandatory:

A relevant tertiary qualification in commerce, finance, economics, business management, law, or related discipline.

Desired:

At least two years’ experience as executive assistant or administrative support in a relevant commercial project / transaction setting
Experience working with State or Federal Government.

Culture Value

We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.
As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.
 
 

What we offer

Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians.
For further details please refer to Careers at the Department of Transport and Planning.
 
 
Pre-employment checks and employment conditions
All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
 
Non-VPS applicants will be subject to a probation period of six months.

How to apply
Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.

If have any issues, click here for Quick Reference Guide on how to apply.

Applications close at 11.59pm on Tuesday, 25th November 2025.

Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.
 
For further information about the role, please contact Asim Baig, Director, Commercial Bus Contracting Reform and Transactions via asim.baig@transport.vic.gov.au
 
Important Information:
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