Title:  Projects Officer

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

Transport Services is a Group within the Department of Transport & Planning and is responsible for delivering safe, reliable and accessible transport infrastructure and services to all Victorians.

Metropolitan Transport Division in Transport Services Group maintains and renews existing assets and plans, develops and delivers upgrades to the metropolitan road network, pedestrian, cycling, bus and tram infrastructure. We manage the metropolitan bus contracts, overseeing operator performance and asset management. We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

About the Role

This is a 24-month fixed term role

The Project Officer supports the delivery of capital road projects by applying project management, contract management, and engineering expertise to ensure alignment with the agreed scope and Department of Transport and Planning (DTP) standards.

Working under supervision, the role involves using professional judgement to plan, implement, and monitor road and bridge works, ensuring outcomes meet quality, cost, time, safety, and environmental requirements in line with relevant policies and guidelines.

Project sites are based across metropolitan Melbourne.

 To access the Position Description, please click here.

Position Outcomes / Accountabilities

• Project Assurance - Under supervision, exercise professional judgement to plan, procure, implement and monitor road and bridge works to achieve project scope, quality, cost, time, safety and environmental requirements in accordance with relevant policies and toolkits.
• Project Monitoring - Under supervision prepare, monitor and report on the physical and financial status of projects.
• Construction and OH&S Advice - Seek advice and apply knowledge on road and bridge design, construction and maintenance practices and standards to prepare and administer contracts for works.
• Quality and Risk Management - Under supervision, exercise professional judgement to anticipate and assess potential project risks and develop necessary mitigation plans.
• Community Engagement - Engage and manage key stakeholders internally and externally
• Supplier Management - Understand and hold contractors to account for technical, safety and permit requirements.
• Promote and support safe, inclusive and flexible team operations.

Key Selection Criteria

The Department of Transport and Planning is seeking a motivated and detail-oriented professional to join our team as a Project Officer.

 This role is a valuable opportunity to support the delivery of key transport initiatives across Victoria, contributing to the planning and execution of projects that directly benefit the community.

As a Project Officer, you will be responsible for carrying out project tasks in line with established plans, policies, and processes. Where guidance is not defined, you will use your judgement to prioritise based on urgency and impact. A strong foundation in critical thinking is essential, as you will be expected to analyse problems, contribute relevant ideas, and seek appropriate guidance when needed.

You will demonstrate an understanding of how business processes impact your work and be able to identify potential gaps or inefficiencies. With a customer-focused approach, you’ll maintain clear and responsive communication with stakeholders, ensuring that inquiries and issues are addressed promptly and thoroughly.

This role also requires a strong commitment to accurate record-keeping and knowledge management, ensuring business continuity and quality delivery. If you are organised, proactive, and eager to grow in a dynamic public sector environment, we welcome your application.

Personal Attributes

The ideal candidate is resilient, open to new ideas, and able to maintain focus and discipline in completing tasks, even when faced with challenges. They understand how their work supports broader organisational goals and take full responsibility for delivering outcomes effectively. A strong team player, they contribute positively to group efforts, share information openly, and step in to support colleagues when needed.

Qualifications and Experience

Mandatory

• Engineer, project management, or similar, tertiary qualifications

Desirable

• Understanding of project management principles
• Understanding of construction principles
• Demonstrated experience in dealing with customers/Clients

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

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Applications close 11.59pm on Sunday the 22nd, of June 2024.

Please include a resume and cover letter. All applications must be submitted through the online portal. We’re unable to consider email or manual applications at this time.

For further information about the role please contact Stephanie Aldover, Team Leader Metro Projects via Stephanie.Aldover@transport.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process. If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.