Title: Scheduling Coordinator
About us
We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians.
Together with our portfolio agencies, we are responsible for planning, building, operating and maintaining Victoria’s transport, planning and land services for use by all.
We foster a safe, inclusive and constructive place to work.
Network Design and Integration delivers transport priorities through the planning, development and maintenance of an integrated pipeline of projects and strategic initiatives that provide safe, efficient and sustainable outcomes to all Victorians.
Road Safety Victoria within the Department of Transport and Planning, leads the efforts of all road safety partners to deliver a collective response across government, our industry partners, and the Victorian community to create a safe road environment that supports all road users regardless of mode to make safe choices aimed to reduced road trauma as we work towards the vision of zero deaths on Victorian roads by 2050.
Road Safety Victoria administer the School Crossing Supervisor Program, which has been a successful partnership with Local Government since 1975. Under this program, School Crossing Supervisors are in place to support school students to travel to school safely. The Department of Transport and Planning is in the process of implementing a School Crossing Risk Assessment Framework (SCRAF) which uses risk-based model that aligns to Safe Systems approach underpinning modern road safety initiatives.
About the role
This is a Fixed Term, full time position until 31/08/2026.
We’re looking for a proactive, detail-focused professional who thrives in a fast-paced environment. You’ll connect with schools, councils, and service providers, oversee data collection activities, and manage access and uploads within the SCRAF GIS platform.
Be part of the SCRAF Implementation Project, helping deliver a new road safety risk assessment approach across every Victorian school crossing. As our Scheduling Coordinator, you’ll play a key role in coordinating and scheduling onsite data collection across 79 local councils, ensuring vital information is gathered on time and to a high standard.
If you bring an understanding of road safety principles, traffic engineering concepts, and GIS expertise and can commit to an early start to the workday, rotated across the team, on a Tuesday, Wednesday & Thursday during the school terms– we’d love to hear from you!
Key Selection Criteria
Success in this role requires a proactive and outcomes-focused professional who can define and deliver project tasks, guide others in their execution, and adapt plans as needed to achieve agreed outcomes. The ideal candidate applies systems thinking to assess complex situations, anticipates impacts, and identifies effective solutions while fostering a culture of innovation and continuous improvement. Strong digital and technological literacy is essential, enabling them to confidently use and support others in operating the SCRAF system and related tools to drive project efficiency and quality outcomes.
To access the Position Description, please click here
Personal Attributes
We’re seeking someone who thrives in changing environments, quickly adapting priorities and processes while keeping the bigger picture in focus. You’ll work with purpose to develop practical solutions, helping the team stay aligned with the project’s strategic goals.
Position accountabilities
In this role, you will work closely with the Scheduling Team Leader to manage and streamline scheduling processes, collaborate with a wide range of stakeholders to coordinate and track data collection across school crossing sites. You will build strong relationships, oversee traffic surveys, monitor progress, and manage high-volume correspondence to ensure timely, accurate, and well-communicated project delivery.
Qualifications and experience
Mandatory
Experience in working in a key role that directly contributed to the successful delivery of a project or program and its objectives and intended outcomes.
Proven ability to develop and maintain stakeholder relationships particularly with local and state governments, community and industry.
Experience in working in a role coordinating, scheduling and managing logistical activities in a program or project.
Desirable
Previous experience in a Road Safety role.
Culture Value
We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.
As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.
What we offer
Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians.
For further details please refer to Careers at the Department of Transport and Planning.
Pre-employment checks and employment conditions
All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
Non-VPS applicants will be subject to a probation period of six months.
How to apply
Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.
If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.
Applications close at 11.59pm on Thursday, 7th August 2025.
Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.
For further information about the role, please contact Leanne Abdullah, Team Leader Scheduling, at leanne.abdullah@transport.vic.gov.au or San Ngo, Program Manager, School Area Assessment at san.b.ngo@transport.vic.gov.au
Important Information:
If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.
