Title:  Senior Project Officer

Planning and Land Services is a Group within the Department of Transport and Planning and is responsible for several significant Statutory Authorities and Administrative Offices ranging in size, complexity and core functions. The Planning and Land Services Group manages the state’s planning, building and heritage systems, including developing long-term, integrated land-use strategies and policies, administering statutory planning responsibilities and facilitating urban development where the Minister for Planning is the decision maker.

Surveying Services provides critical locational data, products and services that support Victoria’s ongoing management and development by both the private sector, and other Victorian Government agencies. Bringing together the Office of Surveyor-General Victoria, Transport Surveying and Declaration team, and Office of the Chief Geospatial Scientist, Surveying Services has statutory functions and governance responsibilities linked to most the State’s critical social, economic and environmental development initiatives, including:

• Surveys and approvals for all major government infrastructure projects, Crown Land management, parks, protection areas, and Aboriginal Title
• Continuous and reliable access to accurate positioning infrastructure networks and services
• Standards for surveying and survey information for professional Land Surveyors
• Ongoing maintenance and upgrading of the digital cadastre and cadastral survey infrastructure
• Preserving Victorian culture and protecting our communities through the standardisation and auditing of geographic place names

We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

About the Role

*This is a Fixed Term Position until March 2028*

The Senior Project Officer will ensure the management of a range of operational projects across Surveying Services necessary for the smooth running of business and information management and will co-ordinate a range of communication initiatives and publications. The Senior Project Officer will also manage the Surveying Services Panel, coordinate strategic, business and workforce planning activities and prepare relevant, high quality and timely business reports, correspondence, presentations and briefs for the branch.

To access the Position Description, please click here.

Position Outcomes

• Manage projects, utilising project management methodologies to contribute to the implementation of change within the business or research and prepare draft project or summary reports, briefing or project plans, under limited direction.
• Manage the Surveying Services Panel to ensure that the Panel Rules are adhered to, all documents associated with procurements are stored appropriately and supplier contracts and payments are processed through the Oracle/Zycus Contract Management Platform.
• Provide and participate in strategic resource planning and reporting, overseeing the engagement and onboarding of critical resources to ensure delivery on major transport and other government initiatives.
• Provide high level project support to the Surveying Services division and the Leadership team in a professional, highly organised, and proactive manner, anticipating needs and providing corporate expertise.
• Contribute to stakeholder and engagement communication initiatives such as bulletins, news items, promotional internal and external publications. 
• Coordinate the timely flow of any briefs, correspondence, Cabinet, and business reporting requests working collaboratively within Planning and Land Services, Land Use Victoria and industry.  Undertake research or investigations on behalf of Surveying Services, as required.

Key Selection Criteria

We are seeking a dynamic professional to join our team, contributing to impactful transport and planning initiatives that shape Victoria’s future. This role requires a strategic thinker with strong stakeholder management skills, the ability to drive projects to completion, and a collaborative mindset.

Success in this role will be driven by your ability to co-design solutions with stakeholders, ensuring user needs inform decision-making. You will apply critical thinking to resolve complex issues, balancing analysis with decisive action. Your expertise in stakeholder engagement will enable you to build meaningful partnerships, navigate organisational priorities, and deliver successful outcomes.

With a focus on project delivery, you will translate strategies into tangible results, define governance structures, and manage risks effectively. Strong communication skills are essential, allowing you to present ideas persuasively, address challenges with confidence, and foster collaboration across teams.

A solid understanding of business and commercial acumen is required, ensuring efficient operations and effective vendor management. If you are results-driven, resilient, and thrive in a collaborative environment, we encourage you to apply and be part of a team making a real impact.

Qualifications and Experience

Mandatory

• A tertiary qualification and/or experience in finance or business management, engineering, technology development, or project management with a commercial focus would be well regarded.
• Significant experience in program governance and reporting within a complex and fast-moving professional working environment is required.
• High level of written and verbal communication skilss

Desirable

• Strong knowledge of Victorian Government governance compliance policies and procedures.
• Previous Victorian Government experience using Zycus and Oracle Cloud ERP.

What we offer

• Meaningful work making Victorian communities more accessible and liveable.
• Professional growth and development opportunities across the department and the wider Victorian Public Service.
• A hybrid working model focused on collaboration and teamwork.
• Optimal work-life balance initiatives including flexible working arrangements.
• We prioritise the development of a safe and inclusive culture.

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritise the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

Create an account by clicking the ‘Apply’ button and follow the prompts.

For help, click here for a Quick Reference Guide on how to apply.

Applications close 9:00pm on Tuesday 29th April, 2025

All Applications should include a resume and a cover letter.

All applications must be submitted through the online portal.

We’re unable to consider email or manual applications at this time.

For further information about the role please contact Scott Hade – Senior Manager Geospatial , Declaration and Frawings via email at scott.hade@transport.vic.gov.au

Please include a resume and cover letter. All applications must be submitted through the online portal. We’re unable to consider email or manual applications at this time.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process. If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.