Title:  Senior Project Officer

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

Network Design and Integration delivers transport priorities through the planning, development and maintenance of an integrated pipeline of projects and strategic initiatives that provide safe, efficient and sustainable outcomes to all Victorians.

We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

About the Role

The Senior Project Officer is responsible for project and executive support functions for the Executive Director, Major Projects Development & Integration and to the broader division.   

The role enables the Executive Director to work efficiently through the review and preparation of key information and documents including briefings, presentations, meeting papers, correspondence and other division artefacts.  The role also undertakes project administration tasks within the division as required to support successful delivery of projects. 

The role requires an innovative, self-managing organiser with the ability to work closely with colleagues and handle a busy dynamic work environment.

Being part of a multi-disciplinary team of project management specialists, the role is a key element in ensuring the team fosters a culture of inclusiveness and engagement with all stakeholders to create a working environment that values people and the contribution they make to the welfare and prosperity of all Victorians.  

To access the Position Description, please click here.

Position Outcomes / Accountabilities

• Establishment and implementation of administration processes, communication and engagement for Major Projects Development & Integration
• Provide high level administrative support to the Executive Director Major Projects Development & Integration and broader division, including coordinating and supporting key divisional and stakeholder meetings.
• Collate divisional information requests and reporting such as PAEC papers, PPQs, fortnightly Ministerial initiatives, DTP Programs, election commitments including liaising with relevant staff from the Office of the Deputy Secretary, Office of the Secretary, Office of the VIDA/SRLA/Inland Rail Chief Executive Officers Parliamentary Services and Ministerial Advisors .
• Provide specialist support to projects, across the project lifecycle, including updating project management plans, arranging meetings to meet project timelines and assisting with budget, financial, invoicing and information management, consultation and communication reporting.
• Assist with preparing project documents, status reports, meeting minutes, internal briefs and updates to project plans.  Monitor and track actions, meeting agendas and project performance measures.

Key Selection Criteria

The DTP is seeking a dynamic and adaptable professional with strong leadership capabilities who can confidently pivot strategies when needed and inspire others to embrace change to deliver results. The ideal candidate will champion collaboration, continuous improvement, and innovation by fostering knowledge sharing, designing systems that enhance work quality, and solving problems with a critical, strategic lens. Proven ability in project delivery and strong interpersonal skills are essential, with the capacity to coordinate teams, monitor progress, and build meaningful, outcome-focused relationships.

Qualifications and Experience

• A high level of proficiency in the use of the Microsoft 365 software including SharePoint (mandatory)
• Demonstrated experience and knowledge of government business systems, processes, policies and structures (desired)
• Demonstrated experience in using electronic briefing and business management software e.g. e-briefings, PAEC/PPQs, Zycus, Oracle, Content Manager (desired)
• Demonstrated experience in project management tools e.g. Microsoft Project (desired)
• Demonstrated experience dealing with executive offices of Road and Rail Big Build and Commonwealth Projects (desired)

Culture Value 

We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals. 

As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals. 

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Pre-employment checks and employment conditions  

All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

Non-VPS applicants will be subject to a probation period of six months. 

How to Apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.

If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.

Applications close at 11:59 pm on Thursday 07 August 2025. 

Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions. 

For further information about the role, please contact Executive Director Major Projects Development and Integration, Melissa Dobric via melissa.dobric@transport.vic.gov.au

Important Information: 

• If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.