Title:  Senior Records and Digitisation Officer

About Us 

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace. 

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work. 
  

About the role 

This is a Fixed Term Position until 5 April 2027  

The Senior Records and Digitisation Officer supports the delivery of accurate, timely and customer-focused records and mail services in a complex and confidential environment. The role ensures compliance with Public Record Office Victoria standards, provides expert advice on records management, and acts as an escalation point for complex issues.

The position also supports mail distribution, courier logistics, and digital workflows using M365 tools. It contributes to continuous improvement, maintains reporting and financial administration tasks, and helps oversee team operations. The role supports the Team Leader, mentors staff and promotes a high-performing and professional team culture.

What we’re looking for (Selection Criteria) 

You’re someone who: 

• Guides others in using digital and records management systems, with strong understanding of IT tools and their impact on operations.
• Thinks critically to solve problems, prevent recurring issues and deliver practical, business-focused improvements.
• Adapts quickly to changing priorities and supports flexible, effective ways of working.
• Works collaboratively by sharing knowledge, breaking down barriers and supporting cross-team outcomes.
• Drives continuous improvement and applies records management expertise to ensure compliance, reduce risk and improve efficiency.. 

Click  here to access the Position Description. 

Qualifications and experience 

You’ll bring: 

• RIMPA Certified Experienced Records Management Professional (CERIM) qualification or equivalent demonstrated knowledge and experience. (mandatory)
• Applied knowledge of the Public Records Act 1973 and Public Record Office Victoria standards. (desirable)
• An ability to undertake screen-based work and occasional manual handling (up to 20kg), with willingness to complete required medical and security checks, including a National Police Check and Privileged User Access Declaration, and work operational hours as required.

Pre-employment checks and employment conditions  

Relevant pre-employment screening and reference checks will be required. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

How to apply 

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application. 
Applications close at 11.59pm on Friday, 17th July 2026.

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions. 

For further information about the role, please contact Mary Young, Team Leader Records and Digitisation Services at mary.young@transport.vic.gov.au.

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy. 

Important Information

If you require any adjustments to fully participate in the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us. We're here to support you.