Title:  Accounts Payable Officer

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

Investment and Technology (I&T) lead and manages the investment lifecycle; drives commercial advice & negotiations to facilitate reform; and enables core delivery through Finance, Procurement & Technology.

We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

About the Role

Job Location: Melbourne CBD/Ringwood

The Accounts Payable Officer provides quality support to the Senior Accounts Payable Officer and the Accounts Payable (AP) function. The position ensures that the Department’s Financial Delegation and financial governance policies and processes are adhered to. The Accounts Payable Officer is responsible for supporting the AP function including general duties of triage of invoices, dashboard management, invoice to PO matching, credit memo applications, processing of non order and bulk invoices and general AP query responses.

To access the Position Description, please click here. 

Position Outcomes / Accountabilities 

• Assist with the triage of invoices, dashboard management, invoice to PO matching, credit memo applications, voiding of invoice/payment failures, processing of non-order and bulk invoice functions and general accounts payable enquiry responses.
• Assist with the update of relevant policies and procedures.
• Efficiently respond to enquiries and ensure follow up action is taken.
• Ensure accurate processing of invoices and escalating any policy and procedure breaches.
• Assist with changes to existing accounts payable work practices that result in business improvements for the work area.
• Assist with the supplier masterfile process, purchasing cards, payment processing and audit functions.
• Providing general support in the creation of AP reporting and reconciliation activities.
• Providing support when required across the entire AP function and to the Senior Accounts Payable Officer when and where required.

Key Selection Criteria

The key selection criteria emphasise foundational critical thinking, problem-solving, and resilience, along with the ability to collaborate effectively and manage constructive conversations. Candidates must demonstrate basic finance operations capability, including accurate financial processing, reporting, and use of departmental financial systems under supervision. Together, these skills support reliable financial administration and positive team contribution within a structured government environment.

Qualifications and experience

 Desirable 

•  An Accounting, Finance or Economics related qualification.
•  Prior Accounts Payable, Accounting or Finance experience in a government environment.

Cultural Value 

We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals. 

As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals. 

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Pre-employment checks and employment conditions  

All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

Non-VPS applicants will be subject to a probation period of six months. 

How to Apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.

If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.

Applications close at 11:59 pm on Sunday 22nd of February 2026.

Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions. 

For further information about the role, please contact Jane Ognenis, Team Leader Accounts Payable via Jane.Ognenis@roads.vic.gov.au

Important Information:

If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.