Title: Procurement Support Officer
About Us
We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians.
Together with our portfolio agencies, we are responsible for planning, building, operating and maintaining Victoria’s transport, planning and land services for use by all.
Investment and Technology (I&T) lead and manages the investment lifecycle; drives commercial advice & negotiations to facilitate reform; and enables core delivery through Finance, Procurement & Technology.
We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.
About the role
*Two Full-Time, Ongoing vacancies available
*Job Location: Melbourne CBD
The role provides high level day to day administrative support to the Procurement Support Team in the activities and project work related to the administration of supplier contracts, the prequalification register and contract management activities.
This role includes liaising with internal and external stakeholders to support the execution of contracts, the management of the prequalification applications and implementation of the DTP Contract Management Framework and related procurement policies.
The role requires the use of a range of systems and tools including CMS (Zycus) Finance system (Oracle), DocuSign (electronic Signature system) and a range of Microsoft system tools, in the management of the activities.
To access the Position Description, please click here.
Position Outcomes / Accountabilities
- Provide day-to-day high level administrative support across the Team’s activities including the execution of supplier contracts, the prequalification application process and contract management activities.
- Undertake co-ordination and management of the workflow of tasks through the systems and tools to deliver the administrative activities of the functions of the team.
- Manage and maintains procurement support systems and tools including, CMS (Zycus) Finance system (Oracle), DocuSign (electronic Signature system), Lotus Notes database, DocuSign and the range of Microsoft suite of applications to support the administration of Team’s activities.
- Manage enquiries through the shared inboxes and respond to correspondence, and queries promptly and sensitively, ensuring effective communication and task management
- Establish and maintain a strong effective working relationship with key internal and external stakeholders.
- Provide sound advice to key stakeholders on all aspects of works contracts, the Prequalification Register, Contract management framework, and DTP Procurement policies.
Key Selection Criteria
The DTP is seeking a skilled professional who demonstrates strong critical thinking and problem-solving capabilities to interpret guidelines, resolve issues, and make informed decisions. The role is responsible for coordinating and delivering projects and services by defining tasks, guiding others, monitoring progress, and engaging effectively with internal and external stakeholders. Strong collaboration skills and the ability to confidently use digital tools and systems are essential to support efficient and high-quality service delivery.
Qualifications and experience
Mandatory
- Previous procurement experience in government or corporate environment.
Cultural Value
We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.
As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.
What we offer
- Meaningful work making Victorian communities more accessible and liveable
- Professional growth and development opportunities across the department and the wider Victorian Public Services
- A hybrid working model focused on collaboration and teamwork
- Optimal work-life balance initiatives including flexible working arrangements
- Opportunity to work across multiple urban and suburban hubs
- We prioritise the development of a safe and inclusive culture
Pre-employment checks and employment conditions
All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
Non-VPS applicants will be subject to a probation period of six months.
How to Apply
Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.
If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.
Applications close at 11:59 pm on Thursday 26th of February 2026.
Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.
For further information about the role, please contact Dimi Robinson – Manager, Procurement Support via Dimi.Robinson@transport.vic.gov.au
Important Information:
If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.
