Title:  Senior Procurement Support Advisor

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

Investment and Technology (I&T) lead and manages the investment lifecycle; drives commercial advice & negotiations to facilitate reform; and enables core delivery through Finance, Procurement & Technology.

We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

About the role

*Job Location: Spring Street, Melbourne CBD

The role is responsible for providing expert advice focussed on system and process improvements, to the Manager in the delivery of activities and project work of the Procurement Support Team’s including services for the administration of supplier contracts, the prequalification register and contract management activities.

This role involves high level liaison with internal and external stakeholders and the management of complex issues.

The role will include on-going analysis of the range of systems and tools including CMS (Zycus) Finance system (Oracle), DocuSign (electronic Signature system) and the range of Microsoft system tools, with a view to identifying efficiencies and process improvements.

To access the Position Description, please click here.

Position Outcomes / Accountabilities

• Provide high level co-ordination of the Team’s activities in the administration of supplier contracts, the prequalification application process, contract management activities and project work.
• Undertake continuous improvement activities of the workflow of tasks through the systems and tools to deliver the administrative activities of the functions of the team.
• Provide oversight and management of the procurement support systems and tools including, CMS (Zycus) Finance system (Oracle), DocuSign (electronic Signature system), Lotus Notes database, DocuSign and the range of Microsoft suite of applications to support the administration of Team’s activities.
• Manage complex enquiries through the shared inboxes and respond to correspondence, and queries promptly and sensitively, ensuring effective communication and task management
• Establish and maintain a strong effective working relationship with key internal and external stakeholders including key suppliers of assessment, finance and systems services.
• Provide sound advice to key stakeholders on complex matters relating to works contracts, the Prequalification Register, Contract management framework, and DTP Procurement policies.
• Provide guidance to the team on the range of processes and tasks of the Team.

Key Selection Criteria

The DTP is seeking a highly capable professional who demonstrates strong critical thinking and problem-solving skills, translating strategy into effective programs and projects that deliver measurable outcomes while establishing clear governance, roles and risk management practices. The successful candidate will build strong stakeholder partnerships, integrate digital and technological capabilities into service delivery, and lead change initiatives through coaching, collaboration and practical implementation. They will also apply outcomes-focused thinking and foster a collaborative culture that drives continuous improvement, knowledge sharing and positive impact across the DTP community.

Qualifications and experience

Mandatory

• Previous procurement experience in government or corporate environment. 

Cultural Value 

We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals. 

As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals. 

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Pre-employment checks and employment conditions  

All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

Non-VPS applicants will be subject to a probation period of six months. 

How to Apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.

If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.

Applications close at 11:59 pm on Wednesday 04th of March 2026.

Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions. 

For further information about the role, please contact Dimi Robinson – Manager, Procurement Support via Dimi.Robinson@transport.vic.gov.au