Executive Assistant

About the Department of Premier and Cabinet (DPC)
We work for the people of Victoria by helping the Government achieve its strategic objectives. We do this by supporting the Premier, the Minister for Treaty and First Peoples and the Minister for Multicultural Affairs, as well as the Cabinet. Our vision is to be recognised and respected leaders in whole-of-government policy and performance.

The Treaty Negotiations and Strategy Branch within the Department of Premier and Cabinet (DPC) is seeking a talented and passionate individual committed to progressing the Victorian Government’s nation leading work with First Peoples.  

Working within the Treaty Negotiations and Strategy Branch, the Executive Assistant / Coordination Officer will support the delivery of branch priorities by providing high quality, responsive and confidential secretarial, administrative and executive support to the Treaty Negotiations and Strategy Division Executive Director.  

The successful applicant will possess effective project management skills, strong administration (records, finance, coordination) and information technology skills, and be effective in a dynamic work environment. You will be comfortable working with stakeholders and providing sensitive support to Treaty Negotiations and Strategy executives. 

The Office of the Secretary recognises the invaluable contribution of Aboriginal staff and is committed to promoting Aboriginal leadership. The Office of the Secretary welcomes applications from Aboriginal and Torres Strait Islander people and strongly encourages all Aboriginal and Torres Strait Islander people interested in this position to apply. 

About you 

As our ideal candidate you will have: 

• A demonstrated ability to provide high quality, responsive and confidential secretarial, administrative and executive support to the Treaty Negotiations and Strategy Branch Executive Director (State Treaty Lead) and branch executives, including diary, email and meeting management. 

• The ability to assess and prioritise incoming papers, emails and telephone enquiries and take follow up action by replying to and processing correspondence ensuring department requirements are met. 

• A proficient writing ability with an eye for detail, including the ability to proof-read and perform quality assurance on all products prepared by the Branch. 

• Proficiency in software and systems such as Adobe, FinCloud for processing invoices, SharePoint for the administration of the branch briefs/correspondence and VGP to assist with HR on-boarding and off-boarding processes for new staff. 

• The ability to manage expectations and relationships across branches and liaise with senior management, branch heads, departmental staff, and other public and private sector agencies in order to collect or impart information and arrange meetings. 

• A demonstrated ability to provide logistical support for stakeholder meetings and group or team events, including coordinating agendas and papers, venues and catering. 

• The ability to assist in the day-to-day operations of the Branch including human resources, finance and budget processes to ensure that administrative requirements are met. 

For more details regarding this position, please see attached position description here for the key selection criteria to address in application.

How to apply

Apply before the advertised closing date 11:59 pm on Wednesday 18th March 2026. All applications should include:

• a resume
• a cover letter which addresses the key selection criteria (within two pages)

This position is only open to applicants with relevant rights to work in Australia.

Other relevant information

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DPC has a COVID-19 Vaccination policy which strongly recommends all DPC employees be fully vaccinated. 

Preferred candidates will be required to complete a Pre-employment Declaration and Consent form. Employment of successful candidates will be subject to a National Police Check.

DPC actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including Aboriginal and Torres Strait Islander peoples and people with disabilities. All roles at DPC can be worked flexibly, however it may differ from role to role.