Title: Senior Division Admin Officer
About the Department of Premier and Cabinet (DPC)
We work for the people of Victoria by helping the Government achieve its strategic objectives. We do this by supporting the Premier, the Minister for Treaty and First Peoples and the Minister for Multicultural Affairs, as well as the Cabinet. Our vision is to be recognised and respected leaders in whole-of-government policy and performance.
About the Department of Premier and Cabinet (DPC)
We work for the people of Victoria by helping the Government achieve its strategic objectives. We do this by supporting the Premier, the Minister for Treaty and First Peoples and the Minister for Multicultural Affairs, as well as the Cabinet. Our vision is to be recognised and respected leaders in whole-of-government policy and performance.
The Strategic Communications, Engagement and Protocol Division/Branch within the Department of Premier and Cabinet (DPC) is seeking a talented and passionate individual committed to provide specialist communication, engagement, and protocol support and advice to the departments, premier’s private office and portfolio ministers. We centralise and lead campaign delivery, coordinate government-wide efforts, and set best practice standards within the VPS.
About the role
This role provides specialist administrative and corporate support for the executive leadership and operation of the Strategic Communications, Engagement and Protocol division, including drafting reports and recommendations, preparing briefs and correspondence, finance, governance and performance reports and managing inquiries. The role will also undertake project work under limited direction to support the division Executives to deliver key priorities.
This is a Fixed term, full-time position until 30 April 2027.
About you
As our ideal candidate you will have:
- Digital and Technological Literacy: Demonstrated experience providing confidential administrative and business support to executives or leadership teams, with strong initiative and the ability to work under pressure with limited supervision. Proficient in Microsoft Office (Word, Excel), SharePoint, Teams, electronic records management, finance and procurement systems, and calendar management.
- Interpersonal Skills: Highly developed interpersonal and negotiation skills, with the ability to build effective working relationships, provide advice on processes and policies, and collaborate with diverse stakeholders to achieve shared goals and manage risks. Communicates clearly and confidently at all organisational levels, including in sensitive situations.
- Written Communication: Sound verbal and written communication skills, including a strong writing ability with an eye for detail, including the ability to perform quality assurance on all products prepared by the Division. Proven ability in developing high-quality reports, systems and process guides and communication materials using clear, concise and grammatically correct language.
- Flexibility and adaptability: Demonstrated ability in working at pace in a high-pressure environment, with a willingness to be flexible and adaptable to changing priorities. Clearly and confidently distinguishes between more and less critical activities to operate accordingly and deliver on outcomes.
Mandatory requirements
- Demonstrated experience in the use of the Microsoft Office suite including MS Word and Excel, Sharepoint, Teams.
- Demonstrated experience in processing invoices, managing finance budgets, reviewing financial reports and procurement documents.
For more details regarding this position, please see attached position description for the key selection criteria to address in the application.
For further information about the role, please contact Georgina Koufariotis - Head of Campaigns and Strategy via georgina.koufariotis@dpc.vic.gov.au
How to apply
Apply before the advertised closing date 11:59 pm on Wednesday 25th March 2026. All applications should include:
- a resume
- a cover letter which addresses the key selection criteria (within two pages)
This position is only open to applicants with relevant rights to work in Australia.
Other relevant information
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DPC has a COVID-19 Vaccination policy which strongly recommends all DPC employees be fully vaccinated.
Preferred candidates will be required to complete a Pre-employment Declaration and Consent form. Employment of successful candidates will be subject to a National Police Check.
DPC actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including Aboriginal and Torres Strait Islander peoples and people with disabilities. All roles at DPC can be worked flexibly, however it may differ from role to role.
How to apply
Apply before the advertised closing date 11:59pm on [[END_REPEAT]]. All applications should include:
a resume; and
a cover letter which addresses the key selection criteria (within three pages)
Other relevant information
To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing role is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.
Preferred applicants will be required to undertake pre-employment screening, including a Declaration and Consent form, a Nationally Coordinated Criminal History Check.
DPC actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DPC can be worked flexibly, however it may differ from role to role.
