Senior Executive Assistant

About Us
Department of Treasury and Finance (DTF) serves the government by providing leadership in economic, financial and resource management. We influence outcomes that can have a real impact on people’s lives. We strive for excellence in financial and economic management to improve the lives of all Victorians. We value our people and motivate them to lead, influence, collaborate and innovate.  

DTF upholds and demonstrates the values of the VPS and is the embodiment of VPS leadership. DTF’s values are adopted from the Public Administration Act 2004:   

• Leadership                                                                                         

• Integrity  

• Responsiveness  

• Impartiality 

• Accountability  

• Respect  

• Commitment to Human Rights

Industrial Relations Victoria
Industrial Relations Victoria (IRV) provides strategic industrial relations legislative, policy and technical advice to Government and departments.

IRV develops and reviews regulatory frameworks to support a positive industrial relations environment and fair and productive workplaces, secure work and gender pay equity.  

IRV also oversees industrial relations matters and enterprise bargaining policy and processes across the Victorian public sector. It works towards achieving a positive working environment through engagement with public sector employers, public sector workers and their representatives. 

About the role
The Senior Executive Assistant role will provide high quality secretarial and administrative support to the Deputy Secretary, Industrial Relations Victoria (IRV) Division and other executives within the Division on occasion as required.

The role requires a proactive self-starter with strong skills in communication, organisation and planning, teamwork and stakeholder relations. An ability to work with limited supervision in a complex, sensitive and fast-paced environment is also essential.

Key Accountabilities

• Provide high level executive support to the Deputy Secretary including management of complex diaries, correspondence, briefings, meetings and competing priorities.
• Manage and quality assure documentation, including written advice, briefs and correspondence and meeting materials to ensure accuracy, completeness and timeliness.
• Implement and manage administrative processes for IRV working closely with other members of the office of the Deputy Secretary and provide leadership to the IRV executive assistant cohort.
• Provide administrative support across IRV, and other areas of the department, as needed.
• Build and maintain effective stakeholder relationships with senior executives, ministerial offices, departmental staff, portfolio agencies and external stakeholders, acting as a key point of contact for the Deputy Secretary’s office.
• Drive continuous improvement initiatives by maximising the use of existing IT, briefing and workflow management systems, identifying opportunities to streamline process and improve office efficiency.
• Manage sensitive and confidential information with discretion and ensure compliance with department policies, records management requirements, information security obligations and relevant frameworks and processes.
• Promote and contribute to a positive, inclusive and high performing workplace, fostering respectful and collaborative working relationships, and support a culture of integrity and accountability within the Deputy Secretary’s office and across IRV.
  
  

This is an ongoing position. This position is only open to applicants with relevant rights to work in Australia.

For more information, please see the Position Description. 

How to apply 
Apply before the advertised closing date 11:59pm on Wednesday, 22 July 2026. All applications should include:  

• a resume; and  
• a cover letter which addresses the key selection criteria (within three pages).
  
  

Other relevant information
To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing role is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.  Preferred applicants will be required to undertake pre-employment screening. DTF actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DTF can be worked flexibly, however it may differ from role to role.